Stock
Moving stock between branches
Send stock from one branch to another so both branches' figures stay right.
For: Owner, Manager
If your business has more than one branch, a stock transfer moves stock from one branch to another. Stock goes down at the branch that sends it and up at the branch that receives it, in one step. Owners and Managers can record transfers.
Transfers only work between branches of the same business. If you only have one shop, you won't need this page.
Record a transfer
- In the company switcher, pick the branch the stock is leaving. Not the head office's combined view, unless the stock is leaving the head office itself.
- Open Stock → Stock Transfers and click + Add New. The Transfer Stock to Another Branch page opens.
- Fill in:
- Date: already set to today.
- Product: type to search, or scan its barcode. Only the sending branch's products are listed.
- To Branch: where the stock is going.
- Quantity.
- Notes (optional), for example who is taking it.
- Click Save.
You see a message such as "Transferred 10 x Coca-Cola 500ml from Harare to Bulawayo." The transfer gets a number, for example TRF-000007.
Good to know
- You can't send more than you have. If the sending branch has 6, you can transfer up to 6. If the number is wrong, do a stock take there first.
- The product is set up for you. iTrade looks for a product with exactly the same name (brand, item description and size) at the receiving branch and adds the stock to it. If there isn't one, it creates it there with the same code, unit, cost, price, supplier and reorder settings. The barcode and category are not copied, so add those at the receiving branch if it sells by scanning.
- Both branches see it. The Stock Transfers list shows transfers in and out of the branch you are viewing, with From, To, Product, Qty and who did it.
Fixing a transfer
Transfers can't be edited. If one is wrong, click Delete on the Stock Transfers list and confirm. That puts the stock back at the sending branch and takes it off the receiving branch. Then record it again correctly.
If the receiving branch has already sold some of that stock, deleting the transfer can push its stock below zero. Check before you delete.
Record the transfer when the goods leave, and have the receiving branch count them when they arrive. If fewer arrive than were sent, delete the transfer and record the right quantity, or write off the difference with a reason.