Money & reports
Reports: End of Day, Sales, Stock and Stock Take
Which report answers which question, and who can see each one.
For: Owner, Manager, Sales Person
All reports live under Reports on the Apps page. Each one answers a different question. Pick a date range, click Apply, and use Print for a paper copy.
Which report do I need?
| Question | Report | Who |
|---|---|---|
| What did I sell, and how was it paid? | Sales Report | Everyone (Sales People see their own sales) |
| What happened in the shop today? | End of Day Report | Owner, Manager |
| What do I have on the shelves, and what is it worth? | Stock Report | Owner, Manager |
| How did my stock counts compare with iTrade? | Stock Take Report | Owner, Manager |
| Did I make a profit? | Profit & Loss | Owner, Finance Manager |
| Where did the cash go? | Cash Flow Statement | Owner, Finance Manager |
If you have branches, reports follow the company switcher: pick one branch for that branch, or the head office to add all branches together.
Only sales that have reached iTrade are included. If a till uses the app offline, let it sync first.
Sales Report
Pick a From and To date (both default to today). It shows:
- Total Sales, Units Sold, # Transactions and Discounts Given,
- By Payment Method: how much came in as Cash, EcoCash, Card and so on,
- By Product: quantity and total for each product, best sellers first,
- All Transactions: each sale. Click the date to open it.
Owners and Managers see the whole company and can pick one person from All Salespeople. A Sales Person only ever sees their own sales. It works as their personal end-of-shift report.
Till staff: at the end of your shift, run the Sales Report for today and check By Payment Method against the cash in your drawer and the EcoCash messages on the till phone.
End of Day Report
Everything that happened over a day or a date range, on one printable page:
- Total Sales, split into Cash Sales (everything except Credit, including EcoCash, card and bank) and Credit Sales,
- Purchases and Expenses for the period,
- Net Cash Movement: cash sales minus purchases minus expenses,
- tables of every sale line, purchase, expense and stock write-off.
It opens on today. Pick different dates and click Apply for a longer period. Click Print Report to print.
Stock Report
Your stock as it is right now, not for a date range:
- Total Stock Value (stock × unit cost), and how many products are Out of Stock and Low Stock,
- a table of every product with its category, stock, reorder level, unit cost and stock value.
Pick a Category to see just that category. Click a product to open its page.
Stock Take Report
Your physical counts over a date range (the last 30 days by default):
- Current Catalogue Snapshot: products in the catalogue, total units in stock and total stock value, as of now,
- Counts Recorded, how many had a variance, and the Total Variance Value,
- every count: date, product, system quantity, physical count, variance, variance value and who counted.
Use it to spot products that are always short. They may need a closer eye, a better shelf spot or a word with staff. See Stock takes and reconciling.
Profit & Loss and Cash Flow
These two have their own guides: Profit & Loss explained and Cash Flow explained. Both open on this month and have quick buttons for This month, Last month, Last 3 months and This year.
The Dashboard
Owners and Managers also have a Dashboard tile. It shows this month's sales, purchases and expenses, your stock value, how many products are out of stock, the change owed to customers, a chart of the last 14 days' sales, your top products and your most recent sales.